Field Trip Procedures

Hi Everyone,

I am writing this as a separate blog entry so that you can easily retrieve it in the blog archives when you need a reminder.

Josh

Fieldtrips

General

·      Fieldtrips (including walking) must be planned and approved 3 weeks in advance by submitting a Fieldtrip Approval Form to the principal. Remember to 1^st to check the master calendar for any interfering events.

·      Once approved the secretary will add fieldtrip to the master calendar.

Communication

• When a field trip has been approved, please send an email to all affected related arts teachers, Support Staff, CC teachers, and interventionists notifying them of the date and time of the trip.

Transportation (if applicable)

·      Transportation arrangements are set up by school secretary.

·      A confirmation e-mail will be fwded to you with pick up and drop off times. This e-mail also includes the cost per bus. This will help you calculate the cost per student.

 Sack Lunches

·      If you need sack lunches please highlight and indicate need “SACK LUNCH” at the top of your Fieldtrip Approval Form.

·      Sack lunches will be ordered by the school secretary.

·      A roster with highlighted names of students who will be eating a sack lunch should be submitted to the office with attendance the day of the fieldtrip.

·      Teachers are in charge picking up school coolers & lunches to keep sack lunches a safe temperature.

Cost (if applicable)

·      The teacher is in charge of calculating fieldtrip costs.

Chaperones

·      Must check-in at the office and wear a visitor’s tag.

·      Must pay to attend fieldtrip (same student rate).

Tracking Money

·      Keep a roster for each fieldtrip and keep track of who paid and who didn’t. This should be submitted to the office one week after thefieldtrip took place.

·      Highlight names of students requesting a scholarship.

·      Send a reminder slip after the fieldtrip to those who haven’t paid.

·      Submit deposits daily